Exhibitors


Please complete the form and make your payment to the Central Texas Business Resource Center no later than Friday, January 16, 2009.
Please click on the following to open or save the application in portable document format:

Exhibitor Application                                   OR  

Register Online

 

February 4, 2009
Killeen Civic & Conference Center
3601 South WS Young Drive
Killeen TX 76543

The Fort Hood Region Government Vendor Conference & Expo is an exciting area event designed for
larger corporations and government entities to platform their vast small business, woman and
minority-owned business programs. The Expo will provide the opportunity for military, federal, state and
local government agencies, and their prime contractors to interconnect and build future relationships
with small woman-owned and/or minority owned businesses in the Greater Killeen and Fort Hood area.

Seminars and workshops for small business owners will be conducted to further inform and provide the tools needed to expand their business opportunities. Contacts and government contract information will be provided.

 

Set-up is February 3rd and 8’ x 10’ spaces (with skirted table & 2 chairs) are available for only $225*.

Event sponsorship information is also available.

Conference attendees pay $85 for early registration. After January 5th, conference attendees pay $100 per person before the event, or $125 per person at the door the day of the event.

 

For more information contact Diane Drussell at the Central Texas Business Resource Center,

Phone (254) 200-2001 or e-mail Dianed@workforcelink.com

*Early exhibitor registration fee – price good through Nov. 30, 2008

The Central Texas Business Resource Center is a collaboration of Workforce Solutions of Central Texas, Central Texas College, and the Greater Killeen Chamber of Commerce.

 

Information and Guidelines

Exhibit Space:

  All inside exhibit spaces are approximately 8’ x 10’ and will include an 8-foot skirted table with 2 chairs.
Electrical outlets are provided, however, exhibitors must provide their own extension cords.  Special power
requirements must be arranged in advance.

  Wireless Internet access will be made available during the event.  Any additional phone line and
Internet requirements must be coordinated through the Central Texas Business Resource Center.
30-days advanced notice for phone and Internet connections is required.

Additional Furniture:

  The cost for an additional 8-foot skirted table with 2 chairs is $50.00, you must specify your needs on your
application form. Furniture required on the day of the event will be charged an additional $5.00 bringing the
total cost to $55.00 and possibly not be skirted. You are welcome to bring your own furniture in addition to
what has been provided.

 

Lunch & Hospitality:

  Exhibitors receive two lunch tickets with each space.  Additional lunch is $10.00 per person. Lunch will be
served from 11:30-1:00 pm.  Lunch Reservations must be made by Friday, January 23rd, to
guarantee a meal.
  Continental breakfast may be provided to exhibitors before the event, and is available
only while the food lasts.

 

Set-Up Requirements:

Set-up time for exhibitors will be on Tuesday, February 3rd from 8:00 am-5:00 pm.  During exhibition hours the day of the event, a company representative must be at the space at all times.  Front of the building can be used for loading and unloading only.

Removal of Displays from Spaces:

  All displays must be completely cleared out by 6:00 pm on Wednesday, February 4th.  If additional time is
needed for dismantling your space, please contact Diane Drussell at (254) 200-2001.  There will be
absolutely no dismantling of displays prior to 4:00 pm on Wednesday.
  To do so will eliminate
participation in future Fort Hood Region Government Vendor Conference & Expo events.

 

Door Prizes:

  Free prizes and promotional items entice visitors to your space.  All drawings for door prizes being awarded
by exhibitors must be conducted before the close of the event on Wednesday.  Prizes must be awarded
with “no strings attached.”  Participating exhibitors will provide the event prize space with the prizes, which
will be announced over the PA system at designated times.  We will provide a basket/bowl for entries for the
door prize drawings at the prize space.  We will draw the name and keep the prize at our space until the
winner shows to claim the prize.

 

Use of the Exhibit Space:

1) Any entertainment, audiovisual presentations, etc. must be kept within bounds of the exhibit space
and kept on a low volume.
2) Any live animal, bird, etc. must be approved in advance by the Central Texas Business Resource Center. 3) Only one business is allowed per space.
4) Items or products can be sold, but there are some limitations such as food and drink items. For further details, contact Marcus Carr. The Central Texas Business Resource Center is not liable for any transactions. 5) It is suggested that all equipment and promotional give-a-ways be secured following setup.
6) NO RICE, SEQUINS, ARTIFICIAL SNOW, CONFETTI, GLITTER, HAY OR FLAMABLE OBJECTS ALLOWED IN THE SPACE. To do so could result in a monetary fine by the Killeen Civic & Conference Center.

Liability Insurance:

  Each exhibitor shall carry liability insurance on his or her own exhibit.  The Central Texas Business Resource
Center or its contributors, the Greater Killeen Chamber of Commerce, and the City of Killeen cannot be liable
for loss due to theft.

 

Parking:

There is no parking in front of the Killeen Civic & Conference Center entry except for loading and unloading purposes only.

Cancellations:
Absolutely no refunds for cancellations after January 5, 2009.

Space Assignments:

Space assignments will be based on first come, first served basis, upon receipt of down payment. Confirmation forms will be sent to the listed point of contact one (1) week prior to the event.

Show Dates & Times:

The Killeen/Fort Hood Government Vendor Conference & Expo will be held on Wednesday, February 4, 2009, from 8:00 am until 4:00 pm at the Killeen Civic & Conference Center, 3601 South W.S. Young Drive, Killeen TX 76543.

The event will be held regardless of the weather.

Point of Contact:

Diane Drussell; Office Number (254) 200-2001. Email: dianed@workforcelink.com.

Marcus Carr; Office number (254) 200-2001. E-mail: marcusc@workforcelink.com.